Vendor Registration

Vendor Registration Form

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Vendor Table Registration
Event Coordinator - Betty Martinez

Toll Free : 866-422-5573

CE Seminar Sponsorship Registration
Event Coordinator - Betty Martinez

Toll Free : 866-422-5573


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To apply for exhibit space, exhibitor must fill out the exhibitor application and agree to the terms and conditions of this contract. All applications for exhibit space must be accompanied with full payment. Payments may be made by check or credit card.

Checks should be made payable to:



ONTARIO, CA 91764.

Applications for exhibit space without full payment will not be honored. Exhibit space will not be reserved without payment. 

Exhibit space includes the following:

  • One 6ft table
  • Tablecloth
  • Two lunch passes.

Additional lunch passes available for exhibitors at a discounted rate.

Exhibitor pop-up displays should not exceed 4 feet in height and 6 feet in length. All pop up displays or stand up signs must meet measurement requirements. If exhibitor does not comply with the regulations of display measurements the Exhibitor will be asked to remove any and all exhibit materials that are not in compliance.

Assignment of Exhibit Space

The PDS will do its best to accommodate Exhibitor’s desired space, but does not guarantee that it will be able to assign the space that is requested.

The PDS cannot guarantee that competitors will not be placed near each other, but will attempt not to do so. By applying for and accepting exhibit space, Exhibitor fully agrees to be bound by the terms and conditions of this contract.

The PDS leaves it up to its sole discretion to accept or decline applications for exhibit space. Exhibition space is reserved for individuals and companies that are in good standing with the PDS. The PDS reserves the right to deny admission and space to any individual, company, or organization that it does not deem suitable.

Payment & Cancellation Policy

Full payment is required with each application submitted. Absolutely no refunds or transfers will be issued for any reason.

If on the day of the event, Exhibitor’s display or materials does not fit within the contracted space, please contact a representative of the PDS. PDS will do everything in its power to accommodate the Exhibitor’s need. If the Exhibitor’s display needs a space bigger than the contracted space exhibitor will be required to pay for the additional space by credit card on site immediate following accommodation.

Shipping & Storage

Exhibitors who wish to ship any materials, equipment or products prior to the event must fill out the Exhibitor Services Form and submit it to the Hotel directly. Exhibitor agrees to abide by the rules and regulations of the hotel shipping and receiving department. Any fees associated with shipping and storage is not included in the exhibitor fee and the PDS is not responsible for said fees.


Exhibitors may not hang banners and signs anywhere outside their contracted space or anywhere within their contracted space that interferes with other exhibits. Exhibitors may not distribute promotional materials outside of their contracted exhibit space without expressed written consent of PDS.

No Space Sharing

Sharing exhibitor space or subletting exhibitor space is not permitted under any circumstances. Exhibitor space is limited to one (1) company per table and each exhibitor is responsible to contracting their own space.

No Solicitors

Solicitors by non-exhibiting companies are prohibited. Individuals or companies found to be soliciting on site will be asked to leave the event. Distribution of flyers, promotional materials, products and samples is only permitted within the contracted exhibitor’s booth space.

Exhibitors will not be permitted to use strolling advertisements.

Electricity, Internet & Wi-Fi Services

Electricity is not included in the exhibitor fee. Exhibitors who require electricity and an electrical cord must submit written request to  PDS

Wi-Fi connection is not included in the exhibitor fee. Exhibitors who require Wi-Fi connection must contract that directly with the hotel either prior to the event or on the day of.

Permission To Use Photographs & Logos

Exhibitors grant the PDS to use their photographs and or logo on printed materials and the PDS website for promotional purposes.


Hotel security will be provided. However, each exhibitor must make provision to safeguard his goods for the duration of the exhibit. PDS and the Hotel are not responsible for exhibitor goods.

Space is leased with the understanding that PDS and the Hotel will act for the exhibitor and his representatives only in the capacity of agent and not as principal. Each party agrees to be responsible for their own property through insurance or self insurance and shall hold harmless each of the other parties for any and all damages caused by theft and those perils normally covered by a fire and extended coverage policy.

These rules and regulations are to be construed as part of all space contracts. PDS reserves the right to interpret them as well as to make final decisions on all points not specifically covered.

Special Regulations

Should any contingency prevent the holding of the conference or exhibition, PDS  shall not be held liable for any expenses incurred by the exhibitor.

The PDS reserves the right without recourse to absolute control or prohibit any exhibit or any part of any exhibit which in its opinion is not suitable or in keeping with the character of the exhibition. This reservation concerns persons, things, conduct, printed matter, souvenirs, catalogues, etc.

Exhibitor assumes responsibility and agrees to indemnify and defend the PDS and the Hotel and their respective directors, officers, employees and agents against any claims or expenses arising out of the use of the exhibition premises. The exhibitor understands that neither the PDS nor the hotel maintain insurance covering the exhibitors property and it is the sole responsibility of the exhibitor to obtain such insurance.

Unethical conduct and disregard of these rules, on the part of the exhibitor, his representatives, or both are grounds for dismissal from the exhibit area. In this event, it is agreed by both parties that a refund will be not be issued by the PDS and no redress shall be sought out by the exhibitor or his representatives.